Job Requirement to Invoice: The Staffing Operations Workflow Explained

Staffing agencies run a continuous workflow: a client sends a requirement, recruiters source and submit candidates, the client reviews, interviews happen, an offer is made, and — if accepted — the consultant is deployed, timesheeted, and billed.

In theory, this is one story. In practice, most agencies run it across four or five tools. The requirement lives in email. Submissions live in Excel. The ATS handles interviews. Deployment is a spreadsheet. Timesheets are another system.

Every handoff is a re-keying event. Every re-keying is a chance for error, delay, and margin leakage.

HireGo's golden path keeps the same candidate and requirement entities from first submission through deployment and billing readiness. Client portals handle review. Vendor portals handle subcontractor submissions. BGV and joining queues handle post-offer ops.

The result: one system of record, one audit trail, and one place to answer 'where is this placement?'